Draft Application for seeking extension of Annual general Meeting due to Covid 19

Registrar of Companies, Kerala and Lakshdweep, Company Law Bhawan, BMC Road, Thrikkakara, Kochi – 682021

Respected Sir,

Subject: Application for the extension of Annual General Meeting.

Ref: MCA General Circular No. 28/2020 dated 17/08/2020

In terms of section 96 of the Companies Act, 2013, the Annual General Meeting of the members of the company in respect of the financial year ended, 31st March, 2020 is required to be held on or before 30^th September, 2020. As per section 122 (2) the ordinary businesses as mentioned under clause (a) of sub-section (2) of section 102 which includes adoption of financial statements of the Company, is required to transact at its annual general meeting. In this connection the company is not in a position to hold its Annual General Meeting within the stipulated time period due to the following reasons

1. From
   March onwards the Country is in lockdown due to Covid 19 Pandemic.
2. The
   company was made its best efforts to overcome the Situation. However due to the
   absence of requisite staffs in the company handling accounts section, the
   management is not able to prepare and finalize financial statements and its
   schedules.

In view of this unanticipated, unusual and extraordinary
circumstance, we humbly request you to grant extension 3 months time, beyond 30^th
September, 2020 for convening the Annual General Meeting of the company, by
which time we hope to finalize the financial statements for the year 2019-20
duly audited and place the same before the Annual General Meeting.

For ………………………………………

MANAGING DIRECTOR,

DIN:

Encl

1. Resolutions passed in the Board of Directors Meeting

Draft Resolution

CERTIFIED TRUE COPY
OF THE RESOLUTION PASSED IN THE MEETING OF BOARD OF DIRECTORS OF THE COMPANY HELD
ON AND 4TH SEPTEMBER 2020 AT THE REGISTERED OFFICE OF THE COMPANY AT 10.30 AM

“RESOLVED THAT
pursuant to the provisions of Section 96 and other applicable provisions, if
any, of the Companies act 2013, the company do hereby make an application with
the Registrar of Companies, Kerala for extension of time for holding the Annual
General Meeting for the FY 2019-20 for a period of 3 months from the last date on which the Annual General Meeting of
the Company should have been held”.

“RESOLVED FURTHER THAT
Managing Director of the Company be hereby authorized on behalf of the Company
to sign and file application with the Registrar of Companies, Kerala and
generally to do all acts, deeds and things that may be necessary, proper,
expedient or incidental for the purpose of giving effect to the aforesaid
Resolution.”