Draft Application for seeking extension of Annual general Meeting due to Covid 19
Registrar of Companies, Kerala and Lakshdweep, Company Law Bhawan, BMC Road, Thrikkakara, Kochi – 682021
Subject: Application for the extension of Annual General Meeting.
Ref: MCA General Circular No. 28/2020 dated 17/08/2020
In terms of section 96 of the Companies Act, 2013, the Annual General Meeting of the members of the company in respect of the financial year ended, 31st March, 2020 is required to be held on or before 30th September, 2020. As per section 122 (2) the ordinary businesses as mentioned under clause (a) of sub-section (2) of section 102 which includes adoption of financial statements of the Company, is required to transact at its annual general meeting. In this connection the company is not in a position to hold its Annual General Meeting within the stipulated time period due to the following reasons
- From March onwards the Country is in lockdown due to Covid 19 Pandemic.
- The company was made its best efforts to overcome the Situation. However due to the absence of requisite staffs in the company handling accounts section, the management is not able to prepare and finalize financial statements and its schedules.
In view of this unanticipated, unusual and extraordinary circumstance, we humbly request you to grant extension 3 months time, beyond 30th September, 2020 for convening the Annual General Meeting of the company, by which time we hope to finalize the financial statements for the year 2019-20 duly audited and place the same before the Annual General Meeting.
- Resolutions passed in the Board of Directors Meeting
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED IN THE MEETING OF BOARD OF DIRECTORS OF THE COMPANY HELD ON AND 4TH SEPTEMBER 2020 AT THE REGISTERED OFFICE OF THE COMPANY AT 10.30 AM
“RESOLVED THAT pursuant to the provisions of Section 96 and other applicable provisions, if any, of the Companies act 2013, the company do hereby make an application with the Registrar of Companies, Kerala for extension of time for holding the Annual General Meeting for the FY 2019-20 for a period of 3 months from the last date on which the Annual General Meeting of the Company should have been held”.
“RESOLVED FURTHER THAT Managing Director of the Company be hereby authorized on behalf of the Company to sign and file application with the Registrar of Companies, Kerala and generally to do all acts, deeds and things that may be necessary, proper, expedient or incidental for the purpose of giving effect to the aforesaid Resolution.”